Keeping Daily Records

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Go to Winery section

BREWERIES

You can use TTB Tamer to meet the majority of the requirements of keeping “Daily Records”.

Refer to the list below for the TTB’s requirements.

  • A green ENTRY at the end of the requirement means that this can be met by making an entry directly in TTB Tamer.
  • An orange COMMENT AVAILABLE means that you can include this information as a comment when you make an entry to meet the requirement
  • A red NOT AVAILABLE means that TTB Tamer won’t hold this information for you as a daily record and you should keep these records separately.

As outlined in 27 CFR 25.292, daily records for Beer and Cereal Beverage must include:

  • Each kind of material received and used in production ENTRY
  • The amounts produced ENTRY
  • Amounts transferred to, and returned from
    • bottling bulk and racking bulk ENTRY
    • bottled/canned ENTRY
    • kegged ENTRY
    • and removed from the brewery ENTRY
  • Beer removed for consumption or sale. For each removal, the record should show
    • the date of removal ENTRY
    • the person to whom the brewer shipped or delivered the beer COMMENT AVAILABLE
    • and the quantities of beer removed calculated in kegs and in bottles ENTRY
  • Beer removed without payment of tax. For each removal, the record should show
    • the date of removal ENTRY
    • the person to whom the brewer shipped or delivered the beer COMMENT AVAILABLE
    • and the quantities of beer removed calculated in kegs, bottles, tanks, tank cars, tank trucks, tank ships, barges, or deep tanks of vessels ENTRY
  • Packaged beer used for laboratory samples at the brewery ENTRY
  • Non tax-paid beer consumed at the brewery ENTRY
  • Beer returned to the brewery from which it was originally removed or from another brewery that the brewer owns ENTRY
  • Beer reconditioned, used as material, or destroyed ENTRY
  • Beer received from other breweries or received from pilot brewing plants ENTRY
  • Beer and cereal beverage lost due to breakage, theft, casualty, or other unusual cause ENTRY
  • Brewing materials sold or transferred to pilot brewing plants (including the name and address of the person to whom it was shipped or delivered), and brewing materials used in the manufacture of wort, wort concentrate, malt syrup, and malt extract for sale or removal COMMENT AVAILABLE
  • Record of tests of measuring devices NOT AVAILABLE
  • Beer purchased from other brewers in the purchasing brewer’s barrels and kegs and such beer sold to other brewers. NOT AVAILABLE

As you can see from the types of information needed above, TTB Tamer will help you meet the majority of your daily recordkeeping requirements “out of the box”.

Use the comment fields with each entry you make to provide any additional information needed.

For example, to meet the requirement of recording “the person to whom the brewer shipped or delivered beer”, if you don’t have this information recorded elsewhere with an invoice or sales reciept, simply type this information into the optional comments when you make your sales entry. Your daily reports will then show these entries along with your comments.

The two items that TTB Tamer won’t help you with are

  • Records of Tests of your Measurement Devices, and
  • Beer purchased from, or sold to, other brewers.

You can Read Here about what is required for your records of measurement device tests.

Go to Brewery section

Go to Winery section

WINERIES

Winemakers can use TTB Tamer to keep records of winmaking activities required by the TTB.

Refer to the list below for the TTB’s requirements.

  • A green ENTRY at the end of the requirement means that this can be met by making an entry directly in TTB Tamer.
  • An orange COMMENT AVAILABLE means that you can include this information as a comment when you make an entry to meet the requirement
  • A red NOT AVAILABLE means that TTB Tamer won’t hold this information for you as a daily record and you should keep these records separately.

Please refer to 27 CFR Part 24, Subpart O for explicit record keeping requirements.

In general, you are required to keep records of the following:

  • Amounts produced ENTRY
  • Amounts received, shipped taxpaid, removed, or used in additional winemaking processes ENTRY
  • The types of wine production methods used ENTRY
  • The volumes of wine used for, and produced by, blending if wines of different tax classes are blended together ENTRY
  • Any volumes of water, sugar, or other ameliorating materials added to wine ENTRY
  • Any losses of wine ENTRY
  • Quantities of dosages used in the making of effervescent wine ENTRY
  • Quantities of materials used in production ENTRY
  • Size and quantity of of bottles used in bottling operations ENTRY and/or COMMENT AVAILABLE
  • Explanations of unusual transactions COMMENT AVAILABLE
  • Approved TTB formula numbers for formula wines produced COMMENT AVAILABLE
  • Sweetening Records (degrees brix of wine before sweetening, concentrate, and wine after sweetening) COMMENT AVAILABLE
  • Removal records indicating address of to whom sent and their TTB registry number COMMENT AVAILABLE
  • Acetic acid and ethyl alcohol content of produced vinegar COMMENT AVAILABLE
  • Labels and approval numbers of labels used in bottling operations COMMENT AVAILABLE
  • Serial numbers of cases or containers of wine removed or received COMMENT AVAILABLE
  • Amelioration and Chaptalization (brix adjustment) records NOT AVAILABLE (refer to 27 CFR 24.304 for record requirements)
  • The specifics of processes used in the treatment of wine, juice, and distilling material NOT AVAILABLE (refer to 27 CFR 24.248 for the types of treatments authorized to be used and requirements to be met)
  • Certification requirements for Imported wine NOT AVAILABLE (refer to 27 CFR 27.140 for these importation requirements)
  • Bottling or packing line fill test records NOT AVAILABLE
  • Annual physical inventory records NOT AVAILABLE (refer to 27 CFR 24.313 for specific requirements of taking annual physical inventory)
in Best PracticesMaking EntriesMaking Reports

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